Project Portfolio Management with Lotus Notes

The value of a solid project portfolio management (PPM) system is clear. The ability to manage projects and their resources, measured against their status and estimated benefits, allows organizations to identify value projects and effectively budget and allocate resources. Using a PPM system, organizations can increase their returns by prioritizing projects effectively, ensuring that valuable projects have the time and resources they need to succeed, while projects of lesser benefit are re-scheduled or scaled back accordingly.

Tracker Suite modules (including Project Tracker, Time Tracker, Personnel Tracker and the Tracker Data Warehouse) offer organizations the opportunity to utilize the Lotus Notes platform they already have in place to establish a project portfolio management system. Using Tracker Suite, organizations can:

• Define Projects - Defining projects with a definition document that outlines the project priority, budget, cost center, resources and program information including the project's technical objectives and estimated value.
• Quantify Risks - Identify project risks, their impact, probability and potential cost, and make plans for their management.
• Track Projects - Track the status and schedules of projects using color coded project dashboards and project delivery schedule reports. The Tracker Data Warehouse also offers a pivotable, filterable project portfolio dashboard report. Project Tracker includes workflow functions that improve tracking capabilities, including automated reporting of project status as well as project exceptions.
• Allocate Resources - Review resource allocation reports and assigned and pending resource requests for projects.
• Measure Costs - The Tracker Data Warehouse provides an array of reports organizations can use for project portfolio management, including Budget vs. Actual and Project Time Pies.